RITRIT
RITRIT
Organize retreats
with ease & confidence
Organize retreats
with ease & confidence
Personal project
Personal project
Role: UX, UI
Role: UX, UI
Retreat is a specialized getaway that combines elements of
relaxation, self-discovery, and physical well-being.
Retreat is a specialized getaway that combines elements of
relaxation, self-discovery, and physical well-being.
The problem
The problem
Retreat producers face challenges in organizing retreats
Retreat producers face challenges in
organizing retreats
Yoga, Pilates, and sports teachers occasionally organize multi-day retreats, but they often lack experience
in event planning. Many are forced to use the help of an outside producer.
Yoga, Pilates, and sports teachers occasionally organize multi-day retreats, but they often lack experience
in event planning. Many are forced to use the help of an outside producer.
Causes of the problem
Why things get messy?
Why things get messy?
Juggling tight schedules and tasks
Juggling tight schedules and tasks
Juggling tight schedules
and tasks
Planning a retreat means juggling tight schedules,
deadlines, and a ton of tasks all at once.
Planning a retreat means juggling tight schedules, deadlines, and a ton of tasks all at once.
Managing participants can be tricky
Managing participants can be tricky
Managing participants can
be tricky
Handling sign-ups, tracking payments, and making
sure everyone’s preferences for rooms, food, and activities
are covered.
Handling sign-ups, tracking payments, and
making sure everyone’s preferences for rooms, food, and activities are covered.
Handling sign-ups, tracking payments, and making sure everyone’s preferences for rooms, food, and activities are covered.
Too many tools
Too many tools
Too many tools
Producers often rely on different tools, which can make things confusing and time-consuming
Producers often rely on different tools, which can make things confusing and time-consuming
Coordinating suppliers is tough
Coordinating suppliers is tough
Coordinating suppliers is tough
Organizing a retreat involves many suppliers, often leading to missed details or mistakes without proper coordination.
Organizing a retreat involves many suppliers, often leading to missed details or mistakes without proper coordination.
This leads to logistical issues, mistakes, missed
information, financial losses, dissatisfied customers,
and a sense of losing control.
This leads to logistical issues, mistakes, missed
information, financial losses, dissatisfied customers,
and a sense of losing control.
User research
User research
I conducted in-depth interviews with
I conducted in-depth interviews with
Seven yoga & pilates teachers
Seven yoga &
pilates teachers
Seven yoga & pilates teachers
Who organize retreats independently
Who organize
retreats independently
Who organize retreats independently
Two CEOs
Two CEOs
Of retreat production companies
Of retreat production
companies
Of retreat production companies
One manager
One manager
Of retreat venue & accommodation
Of retreat venue &
accommodation
Of retreat venue & accommodation
What matters to users?
What matters to users?
01
01
Real-Time accommodation updates
Real-Time
accommodation updates
The system lets organizers share participant lists and room assignments
to avoid mix-ups, with real-time updates sent to the accommodation.
The system lets organizers share participant lists and room assignments
to avoid mix-ups, with real-time updates sent to the accommodation.
02
02
Getting to know participants early
Getting to know
participants early
Getting to know participants before the retreat is really important,
so I will let users create a custom registration form for each retreat's needs.
Getting to know participants before
the retreat is really important,
so I will let users create a custom registration form for each
retreat's needs.
03
03
Simplifying class preparation
Simplifying class preparation
To keep the retreat running smoothly, users can add content and
equipment lists to each class or activity in the retreat schedule.
To keep the retreat running smoothly,
users can add content and equipment
lists to each class or activity in the
retreat schedule.
04
04
Show financial overview
Show financial overview
To help users manage finances and avoid losses, the system will do
a summary of income, expenses, and a categorized expense breakdown.
To help users manage finances and avoid losses, the system will do a summary of income, expenses, and a categorized expense breakdown.
Market research
Market research
I explored event management, tourism, project
management, task management, and financial systems.
I explored event management, tourism,
project management, task management, and
financial systems.
What I learned?
What I learned?
01
01
Feature two level navigation menu
Feature two level
navigation menu
A macro-level menu for overall navigation and a micro-level menu
specific to each retreat.
A macro-level menu for overall
navigation and a micro-level menu
specific to each retreat.
02
02
Personalize onboarding process
Personalize onboarding process
During onboarding, users will provide key retreat details—such as
dates, location, and participant numbers—to tailor the system to their needs.
During onboarding, users will provide
key retreat details—such as dates,
location, and participant numbers—
to tailor the system to their needs.
03
03
Send personalized notifications
Send personalized notifications
To ensure users don’t miss important details, the system will send notifications
and emails to track tasks, participants, and suppliers during retreat planning.
To ensure users don’t miss important details, the system will send notifications
and emails to track tasks, participants,
and suppliers during retreat planning.
04
04
Checklists keep the user on track
Checklists keep the user on track
Users rely on checklists to stay efficient and on track, so the dashboard
will feature a real-time updating checklist for completed tasks.
Users rely on checklists to stay efficient
and on track, so the dashboard will
feature a real-time updating checklist
for completed tasks.
05
05
Delivering smart insights
Delivering smart insights
The dashboard includes an Insights section that uses AI to offer smart suggestion
and tips, helping organizers spot issues and improve their retreat planning.
The dashboard includes an Insights
section that uses AI to offer smart suggestion and tips, helping
organizers spot issues and improve
their retreat planning.
Solution
Solution
RITRIT is a web system designed
to simplify the retreat production
process for organizers.
RITRIT is a web system designed to simplify the
retreat production process
for organizers.
RITRIT is a web system designed to simplify the retreat production
process for organizers.
So they can focus on what they are really good at - teaching.
So they can focus on what they are really good
at - teaching.
So they can focus on what they are really good at - teaching.
The value
The value
Saving time, effort and money.
Order and organization.
Sense of control.
Saving time, effort and money.
Order and organization.
Sense of control.
Wire framing & Design
Wire framing & Design
Easy and intuitive
Easy and intuitive
Almost every retreat organization starts with three
key details: dates, location, and number of participants.
Almost every retreat
organization starts with three
key details: dates, location,
and number of participants.
That's why I decided to have users provide this information during the onboarding process.
That's why I decided to have users
provide this information during the onboarding process.
After finishing onboarding, users reach the dashboard, which keeps
them on track toward the upcoming retreat, giving sense of control.
After finishing onboarding, users reach the dashboard, which keeps them on track toward the
upcoming retreat, giving sense
of control.
Next, users set up the retreat schedule and can add content and
equipment list for each class to ensure everything is covered.
Next, users set up the
retreat schedule and can
add content and equipment
list for each class to ensure everything is covered.
Lastly, users build a custom registration form, letting them ask about
allergies, needs, and any extra details to know the participants better.
Lastly, users build a custom registration form, letting them ask about allergies, needs, and any extra details to know the participants better.
The financial overview makes it easy for users to keep track
of their money and avoid losses.
The financial overview makes it easy for users to keep track of their money and avoid losses.
In retreat organizing, changes happen all the time— swapping
participants is just one example. The system auto-generates
a link for a replacement, and when they fill out the form,
the list updates automatically.
In retreat organizing, changes happen all the time— swapping
participants is just one example. The system auto-generates
a link for a replacement, and
when they fill out the form,
the list updates automatically.
The participants list sends real-time updates to the accommodation
whenever something changes, so most mistakes are avoided.
The participants list sends
real-time updates to the accommodation whenever something changes, so most mistakes are avoided.
Thank you for scrolling, namaste 🧘🏼♀️
Thank you for scrolling, namaste 🧘🏼♀️